For Substitutes

We are happy you have chosen to work with our district as a Guest Teacher and/or Substitute Assistant.

The work we ask you to do can be demanding but rewarding, and the calls may come at the last minute,

but if you love variety and flexibility, you will truly enjoy subbing for us!

The goal of this Handbook is to provide you with general information. If you have any general questions, please contact the Talent & Culture Department. For school-specific questions, please contact the building Administrative Assistant.

Name	Office	Term Expires
Joshua Dickerson 715-571-1774	Treasurer	2025
Katie Felch 715-212-2265	Member	2024
Shannon Grabko 715-551-9406	Clerk	2025
Lindsey Lewitzke 715-581-5871	President	2025
Corina Norrbom 715-881-1816	Member	2026
Larry Schaefer 715-359-7374	Member	2024
Yee Leng Xiong 715-348-6214	Vice President	2026

 

Regular School Board meetings are held at the Administration Building, Rita Kasten Conference Rooms, 6100 Alderson Street, Weston, WI 54476.

 

6100 Alderson Street, Weston, Wisconsin 54476, Phone Number: 715-359-4221

School Year Calendars

Absence Excuses (Elementary)

Some students may bring an excuse slip to you, signed by a parent. All excuses should be handed in to the office.

Additional Assignments

Be sure to check with the principal or team leader (depending on which school you are in) to determine if the teacher you are replacing has an assignment other than classroom duty. This additional assignment could be study hall, recess duty, lunch duty, resource room, or a field trip. These duties become your duties unless other arrangements have been made. When you substitute for more than one (1) teacher at the Senior High School, be sure to get a schedule of all duties from the assistant principal or the main office secretary.

Anaphylaxis

It is the policy of the District to provide a safe environment for all students, including students with a known, anaphylactic allergy. The District works with students, parents/guardians, and medical practitioners to minimize the risk of exposure and to provide a positive educational environment for students with an anaphylaxis. Therefore, removing nut containing ingredients and latex from the classroom environment is encouraged at all grade levels.

Alternate Lunch (Elementary)

When completing your morning attendance on a sub attendance roster which is provided by the administrative assistant in the front office, please also include the lunch count. Please get a total number of students who are eating regular hot lunch for the current day (see menu provided by the teacher - 1st choice listed for that day) and place that on the line "Today's Regular." See the menu for the following day's alternate lunch option (on the menu the regular option is listed first and if there is an alternate it will have an OR between the two options). Please ask the class which students would like the alternate choice for the following day and put that number on the line "Tomorrow's Alternate." Alternate lunches are usually an option for students in grades 2-5, though that may be slightly different at each school. If no alternate is available for that grade, the secretary should mark that accordingly. Ask the students who would like breakfast the following morning - again on the menu but you need to look at the following date on the calendar and put that number on the "Tomorrow's Breakfast" line. If you have any questions, please ask the administrative assistant in the front office.

Attendance Records

Be sure to take attendance in keeping with the policy of the building. Attendance is taken both in the morning and the afternoon at the elementary level, and per class period at the secondary level. If you have questions about when to take attendance, or how to report it, ask another teacher or an administrator.

Bullying

All school staff members and school officials who observe or become aware of acts of bullying in violation of Policy 5517.01 are required to report these acts to the building principal or assistant principal, or the Superintendent. Reports of bullying may be made verbally or in writing and may be made confidentially. All such reports, whether verbal or in writing, will be taken seriously and a clear account of the incident is to be documented. A written record of the report, including all pertinent details, will be made by the recipient of the report.

Class Lists

A class list will be provided to the Guest Teacher with the appropriate information to carry out their assignment.

Class Schedules

You should find the class schedule on the teacher's desk or posted prominently near the door. Please do your best to keep to the schedule.

Crisis Situations

All schools have a safety/crisis plans prominently displayed in each classroom. Please review these procedures and ask a teacher or administrator clarifying questions (or to report that a plan is not available). Classroom doors should remain locked at all times.

Employee Benefits

Because D.C. Everest does not use a staffing company to hire our substitutes, all substitutes are considered district employees and could be eligible for the following benefits:

Wisconsin Retirement System (WRS)

• Any employee reported to have worked over 880 hours in a rolling 12 month period will be automatically enrolled in the WRS.
• Once enrolled, you will never be unenrolled as long as you continue working.
• For 2023, the contribution rate is set at 6.8% of your income; the District also matches this contribution rate. For 2024, the contribution rate is set at 6.9% of your income; the District also matches this contribution rate.

Life Insurance

• Once enrolled in the WRS, you will be eligible for Life Insurance.
• One times your annual gross income of coverage can be provided at no cost to you, and you will have the option of purchasing additional units.
• This is a group term life policy that allows you to enroll in coverage up to five times your annual gross income with the option of spouse/dependent coverage.

403(b) Tax Sheltered Annuities (TSA)

• You have the option of opening a TSA account with an approved vendor to save and/or invest before-tax and/or after-tax dollars for retirement via payroll deductions.
• Contact Talent & Culture for the list of approved vendors.

457 Wisconsin Deferred Compensation Plan (WDC)

WDC gives you the option to save and invest before-tax and/or after-tax dollars for retirement via payroll deductions.

Learn more on the WDC website. 

Any questions regarding these benefits can be sent to Riana Mefferd, Benefits Specialist.

Employee ID Badges

All substitutes will be issued employee ID badges. You are required to wear them whenever you are working on district property. If you do not have an employee ID badge or if you lose it, contact the Technology Department ASAP. Substitutes may use their employee ID badge as their free pass to home sports events (excludes tournaments and playoffs).

End of Day Procedures

Leave a note for the teacher/assistant explaining what was covered, problems, etc. Straighten up the room. Check out in the main office and sign out on the Substitute Sheet with your accurate start and end times for the day.

Fire Drill

Every room in the district will have directions for a fire drill posted near the door or at the front of the room. Look for these directions. Each principal will provide the specific information for all emergency procedures. State Law requires that at least one fire drill be held each month; it could happen when you are in the building.

Grades

Under normal circumstances you will not be required to give students a grade for a grading period.

Should you substitute long-term, please check with the principal about grading policies and requirements. Long-term Guest Teachers should grade student work by following the procedures and policies of the district, department, and teacher.

Hours of Duty

Below is the normal workday for Guest Teachers. Guest Teachers may have hours somewhat different depending on duties, etc. Guest teachers may be allowed to leave the building when work is completed. (This would include responsibilities such as information to regular teacher about how the day went, grading information, etc.) All Guest Teachers are now paid on a half day (4.5 hours) or full day (8 hours) basis.

	The student day is:	The Guest Teacher day is:
Senior High	7:28 to 2:40	7:00 to 3:00
Junior High	7:40 to 2:58	7:15 to 3:15
Middle School	7:20 to 2:32	6:50 to 2:50
Odyssey	7:40 to 2:40	7:20 to 3:20
IDEA School	7:45 to 2:35	7:20 to 3:20
Hatley	8:45 to 3:40	8:00 to 4:00
Evergreen	8:45 to 3:40	8:00 to 4:00
Mountain Bay	8:45 to 3:40	8:00 to 4:00
Riverside	8:45 to 3:40	8:00 to 4:00
Rothschild	8:45 to 3:40	8:00 to 4:00
Weston	8:45 to 3:40	8:00 to 4:00

For Substitute Assistants, the scheduled workday will vary by assignment and can be found in the absence information in Frontline.

Late Reporting Times

If school is scheduled to start later than normal for any reason, substitutes are to report to work at the specified time. Substitutes should listen to and watch the local news/media outlets for information regarding late starts. For example, if it is related to inclement weather and there is a two-hour delay, then the substitute should report two hours later that the original scheduled start time. If the substitute is scheduled for a partial day, the substitute should contact the main office to determine your report time.

Lesson Plan

All teachers should have lesson plans available to the Guest Teacher. Many have their lesson plans uploaded into Frontline but should also have a copy available on the desk. If you are unable to find them, please ask in the office. These plans should be written clearly enough so that you can teach them, using whatever teachers' guides (or direction books) are available. If the plans are not available, or you are unable to follow them, please see the principal or another teacher.

Liability

Substitutes, like all full-time and part-time teachers, are liable for whatever happens to students. The district carries liability insurance to cover all of its employees. However, in no way does this insurance excuse you from personal negligence or improper conduct. State law is very specific in requiring districts to supervise all children at all times and to provide a "safe place" for the children entrusted to its care. We ask your help in carrying out this charge.

Licensing

All Guest Teachers are required to be appropriately licensed by the Wisconsin Department of Instruction (DPI). Please send the Talent & Culture Department a copy of your Teacher License and/or Substitute Teacher License.

Directions on how to access a PDF copy of your license certificate:

To verify all license data is correct and to print your personalized certificate, please log into ELO. Once you have logged in, go to the “Manage Your Existing License(s)” section of the Quick Start Menu and find “Print License Certificate” in the drop-down menu. Note, if you have more than one license, you will need to “Print License Certificate” for each separate one. WI DPI highly recommends you retain a copy of each current license certificate for your own records since it is not possible to print an expired license.

Email the PDF(s) as an attachment(s) to Kristy Eder. If you are unable to save the PDF and email it, please print a copy and send it to the Administration Building.

Lunch Time

Each substitute that works a full day is entitled to one-half hour of duty-free time to eat lunch. Review the schedule, lesson plans, or check with the principal to determine when your lunchtime is scheduled. Each administrative assistant will offer short-term substitutes a complimentary school lunch ticket (good for that day only) for one free adult school lunch. At the elementary level, please let the administrative assistant know your option of Choice 1 or Choice 2 to assist in food planning for the day. Ala Carte items are not included or in place of this ticket.

Mandated Reporting of Child Abuse or Neglect

Wisconsin law requires all employees of Wisconsin public school districts to report suspected child abuse and neglect, Wis. Stat. sec. 48.981(2)(a)16m. The CPS Intake number is 715-261- 7556. Please document that you made the call and notify the principal and/or school counselor.

Money

It may be necessary for you to collect money from the students for any one of a host of reasons. Please do not leave money in the room! At your first opportunity, count the money and turn it in to the main office. The administrative assistant will secure it for you.

No-Substitute Required

In the event that a Guest Teacher reports for work at a building to substitute for a position that does not require a substitute (ex. Frontline error), the Guest Teacher will either be: 1) assigned to a different substitute position in the building or different building, or 2) issued substitute teacher pay for a maximum of a half day for that particular substitute assignment, and release for that day of work.

Non-Instructional Duties

All teachers may have non-instructional duties, which may be before, after, or during school hours. Be sure to find out about these and report to these duties.

Pay

Short-Term Guest Teacher Pay

Each Guest Teacher will be paid on a half day (4.5 hours) or full day (8 hours) basis and the principal will determine the workday assignment of each Guest Teacher. The workday assignment of each Guest Teacher may include, but is not limited to, the following activities: supervising lunch, study hall, detention, recess, etc. Each Guest Teacher will be expected to fill the responsibilities of the regular teacher.

2023-2024 Short-Term Rate

Half day - $70

Full day - $140

Long-Term Guest Teacher Pay

A Guest Teacher becomes a “Long-Term Substitute” when they continue to teach in the same position or assignment for more than five consecutive full days. When this occurs, they will be paid the long-term rate beginning with the sixth day of the assignment. The long-term Guest Teacher will receive a “Long-Term Substitute Agreement” and sign in and out daily in the school office. The principal is responsible for entering the long-term substitute request into the online system when applicable.

A Guest Teacher also becomes a long-term substitute when Talent & Culture knows in advance that they are being called upon for long-term duty (five or more days) and will be expected to fill the responsibilities of the regular teacher. When this occurs, they will be paid the long-term rate beginning with the first day of the assignment. The long-term Guest Teacher will receive a “Long-Term Substitute Agreement” and sign in and out daily in the school office. The principal is responsible for entering the long-term substitute request into the online system when applicable. A long-term Guest Teacher who is working when parent conferences are scheduled and is requested by the principal to attend conferences outside of the regular school day, is expected to work this time as part of the Long-Term Substitute Agreement. The long-term Guest Teacher will be paid an hourly rate for the additional hours outside of the regular school day.

2023-2024 Long-Term Rate

Half day - $116

Full day - $232

Short-Term Substitute Assistant Pay

Each Substitute Assistant will be paid on an hourly basis. Each Substitute Assistant will be expected to fill the responsibilities of the regular assistant.

2023-2024 Short-Term Rate

Regular Education/English Learner Assistant - $14.50 per hour

Special Education Assistant - $16.50 per hour

Long-Term Substitute Assistant Pay

A Substitute Assistant becomes a “Long-Term Substitute” when they continue to work in the same position or assignment for more than five consecutive full days. When this occurs, they will be paid the long-term rate beginning with the sixth day of employment. The long-term Substitute Assistant will then receive a “Long-Term Substitute Agreement” and sign in and out daily in the school office. The principal is responsible for entering the long-term substitute request into the online system when applicable.

A Substitute Assistant also becomes a long-term substitute when Talent & Culture knows in advance that they are being called upon for long-term duty (five or more days) and will be expected to fill the responsibilities of the regular assistant. When this occurs, they will be paid the long-term rate beginning with the first day of the assignment. The long-term Substitute Assistant will receive a “Long-Term Substitute Agreement” and sign in and out daily in the school office. The principal is responsible for entering the long-term substitute request into the online system when applicable.

2023-2024 Long-Term Rate

Regular Education/English Learner Assistant - $16.00 per hour

Special Education Assistant - $17.50 per hour

If you have any questions regarding your pay, please contact the Payroll Department at extension

1320 (Pamela Knowles) or 1246 (Angela Garske). Substitutes are paid biweekly (two weeks in arrears).

For the 2023-2024 pay periods, see page 14.

Principal

The principal in each building is there to help you. Any problems you have with your assignment should be called to their attention immediately. Be sure to check in and sign the substitute sign-in sheet in the main office when you arrive. This will give the administrative assistant a chance to give you keys, technology device, special instructions, or tips you may need before you start to work. Be sure to check out with the main office and sign the substitute sign-out sheet at the end of the day. Leave the keys, technology device, and any information that the regular teacher/assistant may need for the next day. Please convey any concerns you have about your assignment to the principal. They are one of the few contacts between you and the district. If things are not going well, we want to know. We want you to be happy and satisfied when you are working for us.

Printing

Short-term substitutes do not have printing access. If you need something printed, please ask the administrative assistant to print it for you. Long-term substitutes will have printing access tied to their employee ID badge.

Related Arts, Elementary

All elementary classrooms are served by additional teachers in art, music, library, guidance, and physical education. Check your daily schedule to determine the time when these teachers will be in your room. You do not need to remain in the classroom when the related arts teachers are there. Oftentimes it will be necessary for you to escort your students to/from the gym, music room, art room, etc. Please be careful to return to the room promptly, so that you are there when the related arts teacher is ready to leave. They have very tight schedules and cannot be expected to wait for you to return.

School Closings

If school is called off for any reason prior to reporting time, substitutes are not to report to work and will not be paid. Substitutes should listen to and watch the local news/media outlets for information regarding school closures.

School Counselor's Role, Elementary

All elementary schools are served by a School Counselor. The School Counselor may be scheduled to work with your students on a day when you are substituting. Sometimes this work involves the entire class, other times it may involve only a small group. If a student makes a statement of harm to self, call the main office or School Counselor immediately. Do not leave the student unattended.

Students with special needs

Some of our students receive services from Special Education teachers and/or assistants. Please make sure to help the students keep their scheduled appointments. Many times this will be in the teacher’s notes. If you have questions, please ask the building principal or administrative assistant.

Staff Injury

As a District employee, you are required to report all accidents or injuries that you sustain while in the course of your employment. It is required that you report any injuries to your designated supervisor by the end of the day on which the injury occurred. It is required that staff members injured on the job must promptly complete an accident report form. Your safety is our primary responsibility, and the District wants to make every effort to make sure that its staff receives proper medical attention, if necessary. The failure to report an injury on the day that it occurs will subject the District to increased cost in our Workers Compensation Program. Safety is everyone's responsibility and being accountable to report injuries or accidents is mandatory. If you are injured on the job, be certain to discuss the incident with the principal so that the required documentation can be completed.

Student Illness

Students who become ill during the day are to be sent to the Health Assistant in the building. If you are unsure whether a Health Assistant is available, send the student to the main office with a note or phone call. You may want to send another student to accompany the ill student. You should not leave your classroom unattended unless it is absolutely necessary. Please remember it is better to be on the safe side.

Pay Period Dates		Pay Date
Beginning	Ending
6/18/23	7/1/23	7/14/23
7/2/23	7/15/23	7/28/23
7/16/23	7/29/23	8/11/23
7/30/23	8/12/23	8/25/23
8/13/23	8/26/23	9/8/23
8/27/23	9/9/23	9/22/23
9/10/23	9/23/23	10/6/23
9/24/23	10/7/23	10/20/23
10/8/23	10/21/23	11/3/23
10/22/23	11/4/23	11/17/23
11/5/23	11/18/23	12/1/23
11/19/23	12/2/23	12/15/23
12/3/23	12/16/23	12/29/23
12/17/23	12/30/23	1/12/24
12/31/23	1/13/24	1/26/24
1/14/24	1/27/24	2/9/24
1/28/24	2/10/24	2/23/24
2/11/24	2/24/24	3/8/24
2/25/24	3/9/24	3/22/24
3/10/24	3/23/24	4/5/24
3/24/24	4/6/24	4/19/24
4/7/24	4/20/24	5/3/24
4/21/24	5/4/24	5/17/24
5/5/24	5/18/24	5/31/24
5/19/24	6/1/24	6/14/24
6/2/24	6/15/24	6/28/24
6/16/24	6/29/24	7/12/24
6/30/24	7/13/24	7/26/24
7/14/24	7/27/24	8/9/24
7/28/24	8/10/24	8/23/24
8/11/24	8/24/24	9/6/24
8/25/24	9/7/24	9/20/24
9/8/24	9/21/24	10/4/24
9/22/24	10/5/24	10/18/24
10/6/24	10/19/24	11/1/24
10/20/24	11/2/24	11/15/24
11/3/24	11/16/24	11/29/24
11/17/24	11/30/24	12/13/24
12/1/24	12/14/24	12/27/24
12/15/24	12/28/24	1/10/25

 

D.C. Everest pays all employees by Electronic Deposit only.

Paystubs can be found by logging into Skyward "Employee Access"

Payroll Contacts: 

715.359.4221

Pam Knowles: Ext. 1320

Angela Garske: Ext. 1246